Construction (Design and Management) Regulations (CDM), state that during the “construction phase” of an exhibition, the hall is deemed a building site. This means that Site Rules apply and only people who have been inducted with them can enter the hall during this time. As an exhibitor it is your responsibility to ensure that everyone attending your stand during the construction phases is inducted with these site rules before entering the BDC.

Introduction

• Everyone must consider the safety of themselves and everyone else on-site at all times.
• Everyone must be inducted with these Site Rules prior to working on-site at The Beauty Show. No induction = no contractor pass = no hall access.
• The Site Rules apply throughout the Construction Phases of the build-up and breakdown – see the exhibition timetable for exact timings.

PPE

• Appropriate footwear is required at all times – no heels, open toes, sandals etc.
• Hi-vis must be worn in the Loading Bay at all times and during the construction and dismantling phases of build.
• Hardhats must be worn in areas of working at height.
• Each exhibitor must decide on appropriate PPE for their stand space and ensure everyone in that space wears it (whilst observing minimum requirements given above).

Traffic – Loading Bay

• BDC Traffic Rules must be complied with at all times.
• There is a 5mph speed limit within the Loading Bays.
• Mobile phones cannot be used when driving unless it is hands free. 
• Always wear your seatbelt. 
• Do not park your vehicle on hatched markings or red or yellow lines unless you have been given permission to do.
• Avoid obstructing points of egress and access. 
• No overnight parking. 
• Be aware of forklift truck movement. 
• Always wear a hi-vis vest when loading or unloading vehicles.
• No pedestrian access is permitted through the Loading Bay traffic entrance.

Forklifts

• Exhibitors and their contractors may not use their own forklifts.

Emergency Aisles

• May not be blocked at ANY time.

Working at Height

• Appropriate management and safe methods of working at height are required at all times.
• Equipment must be suitable for the task – e.g. domestic steps and ladders are not suitable.
• Mobile tower scaffold must be constructed and used as identified by the manufacturer.
• Working platforms shall be protected by guardrails at a height assessed to present a hazard.
• Guard rails, toe boards, barriers e.tc. must be of sufficient size and strength and placed and secured correctly.
• Working platforms and the supporting structure must be stable and capable of supporting the loads.
• Wheeled structures must have wheel locks or other measures to prevent slippage. They must be safely erected, used and dismantled.

Hot Works

• All hot works require a permit from the BDC at least one month before the event.
• No welding, cutting or grinding with open flame or producing heat and sparks is permitted.

COSHH

• Dust – any construction process generating dust and fibres must be controlled under COSHH and processes involving high levels are not allowed inside the building.
• Substances labelled as “very toxic”, “toxic”, “harmful”, “irritant” or “corrosive” cannot be used unless permission has been given by the Organisers and a specific risk assessment has been carried out.
• Flammable liquids and substances – must be used and stored safely and segregated from waste and other risk areas.
• Chemicals and flammable liquids – must be removed from the exhibition venue after use.

Noise

• Reduce noise exposure to the legal limits.
• Provide and wear hearing protection if you cannot reduce to low levels.

Waste Management

• Dispose of waste properly.
• Remove all carpet, pallets, building waste, metal waste, contaminated rags.
• Dispose of hazardous waste appropriately – e.g. paints, solvents, chemicals, oils and lubricants.
• Take away fluorescent lights and light bulbs.
• Do not block aisles with your rubbish or equipment.

Fit To Work

• No alcohol or drugs – people under the influence will be removed.
• No smoking inside the hall – includes e-cigarettes.
• No under 16s.
• No extended working hours.
• No untrained staff – everyone working must have had suitable instruction and training.
• No unsafe equipment – everyone working must have suitable equipment to carry out the work they have been employed to do.

Duty of Care

• You have a responsibility to yourself AND OTHERS in the CDM site.
• Work safely.
• If you see anything of concern, report it to the Event Operations team, the BDC security team, or your line manager.

First Aid & Emergencies

• Contact the BDC Front Desk on 020 7288 6475
• Contact First Aid on internal 6666 or 020 7288 6475.

Tell them:

• Exact location 
• Nature of medical emergency
• Patient gender
• Approximate age
• Are they breathing, conscious or unconscious, nature of illness
   

All accidents, incidents and near misses must be reported to the Organiser’s Operations Team.

Raising The Alarm

This may be done in several ways:

• Pick up any internal red emergency phone. This will connect you to the front desk control. Tell the duty operative the location of the fire / medical emergency.
• Pick up any internal phone and dial 6666. This will connect you to the front desk. Tell the duty operative the location of the fire / medical emergency.
• Operate the nearest fire alarm call point by breaking the glass.  If you do this (and it is safe to do so) please stay near the fire point to direct the attending security officer to the fire or dial 6666 from an internal phone or 020 7288 6666 from a mobile, informing the duty operative of the site of the fire.

Evacuation

• In the event of an evacuation, you will hear the fire alarm announcement and alarm informing you to leave the building. Please leave by the nearest fire exit – please familiarise yourself with the nearest exit to your stand.
• Do not stay in the building once you have been instructed to leave. Do not stay to collect bags and valuables – leave immediately.
• Marshalls will be available to offer special assistance to those that need it. 
• Evacuation chairs are located in Stairwell F and B mezzanine ground floor – Marshalls are trained to assist.
• Stay calm, help others who appear to be experiencing difficulties and do not do anything to endanger your life.
• Fire assembly points are located outside the building:
  • To the front of the building along Berns Road (Parkfield Street).
  • To the rear of the building on the pavement area outside the old Royal Free Hospital on Liverpool Road.
  • Assembly Point plans are included at the end of this document.

Assembly points:

Emergency Numbers

DO NOT CALL 999 – ambulances and fire crew will not know where to go on-site and nobody at the BDC will know where the incident i.  Instead, phone the Site Operations Centre:

• Internal - 6666
• External – 020 7288 6666

Organiser's Office

• The Organiser's Office is located on the left side of the Mezzanine Level – please refer to the venue map below.
• The phone number for this office is 020 7288 6127.

Welfare

• Toilets – are shown on the venue plan below and disabled toilets are located on the first floor in Stairwells B and F.
• Baby changing facilities are located on the mezzanine level in Stairwells C & G. 
• Water –there are re-fillable water points located either side of the mezzanine. Fresh drinking water is available from Jacks or bottled water can be purchased from the café near stairwell B.
• Food – catering can be purchased from Jacks or the Café near stairwell B.